I’m sure you’ve heard it before—maybe from colleagues, leaders, friends or even yourself: “I am dreading my upcoming meeting.”
Work meetings often have a bad reputation. People commonly complain about their frequency, the lack of purpose or how tedious they can feel. Memes and phrases like “this meeting should have been an email” have become cultural staples.
Yet, over 55 million meetings take place daily in the United States. The average employee spends nearly 10 hours each week in meetings, and for executives, this number jumps to nearly half their working time. If meetings are as unproductive as people claim, consider how much of a CEO’s salary is wasted on ineffective discussions!
Rather than seeing this as a hopeless situation, I view it as an opportunity. My research focuses on making work meetings more effective, engaging and satisfying, ultimately leading to better outcomes for individuals, teams and organizations. I call myself a “meeting scientist,” studying and sharing best practices for every stage of a meeting—before, during and after.
BEFORE THE MEETING
Meeting success starts with preparation. Research suggests having a clear and purposeful agenda shared in advance is a crucial factor in making meetings more effective. Be intentional about your attendee list—over-inviting can reduce inclusion and participation. Focus on who absolutely needs to be there, and consider listing others as optional participants. Aim to keep meetings as short as possible while still achieving your objectives. Avoid defaulting to the hourlong meeting just because it’s standard practice. Designing a meeting requires intention—every element should have a purpose.
“My research focuses on making work meetings more effective, engaging and satisfying, ultimately leading to better outcomes for individuals, teams and organizations.”
– Liana Kreamer, Assistant professor, school of psychology
DURING THE MEETING
Whether you’re facilitating or participating, engagement is key. Actively involve attendees, ask and answer questions and ensure quieter voices are included. Consider using round-robin discussions to ensure everyone has a chance to speak, incorporating interactive elements, like polls or brainstorming sessions, and creating a safe environment where participants feel comfortable sharing their thoughts.
AFTER THE MEETING
The meeting isn’t over until next steps are clearly defined. Take five minutes to recap key points, decisions and action items. Assign responsibilities and deadlines to specific individuals—Joe should leave knowing his next task, and Kate should understand when her deliverables are due. All participants should walk away feeling that something was accomplished, they have a clear path forward and their time was well spent.
While these best practices might seem obvious, they’re surprisingly rare—75% of managers report never being trained on how to design or lead a meeting, even though they spend a significant portion of their roles in meetings. This lack of training is a missed opportunity to foster more productive and engaging collaboration.
This piece was featured in the winter 2025 edition of Florida Tech Magazine.
